Federal Government

Federal agencies are under increasing pressure to deliver tomorrow’s services with yesterday’s budget. And while staff struggle to provide broader-ranging yet cost-effective services, citizens continue to demand more in return for their tax dollars. Laserfiche helps federal agencies and departments optimize business processes so you satisfy citizen demands while generating more value from budget dollars.

• Implement a SQL-based architecture that scales easily to accommodate a growing user population.
• Simplify collaboration between business units, departments and groups by providing Laserfiche’s document imaging and archival capabilities from your organization’s Web portals, including Microsoft SharePoint sites.
• Automate short– and long–term records series creation to simplify records management.
• Provide a customizable public Web portal with inherent repository security that ensures that confidential documents and folders are not available over the Web, but are only accessible by authorized users.
• Automate and integrate business processes enterprise-wide.
• Safeguard information with user-, document- and even word-specific security mechanisms.

Laserfiche already meets the business process management and information security needs of hundreds of federal agencies and departments, both in the U.S. and abroad.

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Reduce Storage, Paper and Labor Costs

By integrating Laserfiche with your existing IT infrastructure, staff can retrieve and work with documents from the applications they use everyday—reducing the resource utilization inherent with paper-based processes.

• Connect documents stored in Laserfiche with GIS applications, ERP systems, human resources applications and financial management systems.
• Provide Laserfiche’s document imaging and archival capabilities from your organization’s Web portals, including Microsoft SharePoint sites, to improve information organization and access.
• Simplify integration with programming tools and pre-packaged modules for GIS, ERP and Microsoft SharePoint.
• Upload and retrieve supporting documentation stored in Laserfiche directly from Web-based applications.
• Trigger Workflow activities or retrieve information from federal databases or third party applications to automatically populate template fields, validate data entry and check metadata capture.

Respond Instantly to FOIA Requests

Paper file folders can be difficult to locate and update, and frequently impede information exchange among authorized staff members. With Laserfiche, you store all your information—including scanned paper documents, e-mails, Microsoft Word, Excel and PowerPoint files, digital audio and video files, photographs and PDFs—in a central, secure repository, so staff can easily locate and share information.

• Quickly and easily access, add and update information to Laserfiche file folders, regardless of format.
• Enable multiple staff members to access and work with the same file simultaneously.
• Assign templates to each file type to simplify document sorting, search and retrieval.
• Use whiteout redactions when responding to FOIA requests—making it impossible for a reader to determine how many words in a sentence were removed.

Provide Public Access to Documents

As the demand for instant access for public information grows, you need an efficient, cost-effective solution. Laserfiche offers an easy-to-navigate public Web portal that makes documents available to the public—while still keeping your core Laserfiche repository secure.

• Provide an easy-to-navigate, easy-to-use public Web portal that supports standard Web browsers and can be viewed from the iPhone and Android mobile devices.
• Encourage document discovery for Web searchers—documents in your WebLink portal can be located from Web search engines the same way as other pages on the Internet.
• Deliver improved access to public records while conserving time and resources.

Automate Records Management

DoD 5015.2-certified Laserfiche Records Management Edition provides complete life cycle records management that meets the needs of records managers, but doesn’t interfere with everyday business processes.

• Enforce consistent records policies, regardless of your records’ format, location or content, and without additional staff training.
• Create records from documents already under management.
• Automate life cycle management for document creation to final disposition.
• Run reports detailing where records are in their life cycle and which records are eligible for transfer, accession or destruction.
• Log all system activity, providing an audit trail that can be used to prove adherence to your records management plan and compliance with regulations.