The record lifecycle encompasses the following phases: the creation, distribution, active storage, inactive storage and retention, disposition and archiving of an organization’s records.

What Is Records Management?

Records management is the process of managing the creation, retrieval, storage and disposal of records, usually in accordance with government or industry regulations.

Implementing a system or process to effectively and strictly manage records can be an essential tool for organizations needing to comply with these requirements.

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What Is Considered a Record?

Records, in the broadest sense, include any tangible object or digital information which have value to the organization. More specifically, records can be items related to:

Course of business

Correspondence, agreements, studies.

Organizational actions

FOIA requests, controlled correspondence.

Organizational activities

Calendars, meeting minutes, project reports.

Statutes or regulations

Administrative records, legal/financial records, dockets.

Financial or legal matters

Contracts, grants, litigation case files.

Organizational requirements

Guidance documents, policies, procedures.

Social media

Post, comments, promotions.

Associated Terms

Upgrade Your Records Management With Laserfiche

Laserfiche offers a robust collection of standout records management features you won’t find anywhere else:

  • Automated reminders and recordkeeping so you know where records are at in their lifecycle at all times.
  • Legal holds to put a stop to record lifecycles for litigation or audits.
  • Redactions for records to prepare them for public release or requests. (e.g. FOIA.)
  • Long-term archival to fulfill recordkeeping or preservation requirements.

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Whether you have product questions, support needs, or want to partner with us, we’re here to help you on your digital transformation journey. Fill out the form and a Laserfiche team member will be in touch as soon as possible.